Board of Directors F2F/Hybrid
  • Past
  • Tentative

Meeting

Event details

Date:
– Pacific Standard Time
Status:
Tentative
Repeats:
Daily, starting from 13 February 2023, until 15 February 2023
Overview of the recurring event
Location:
Cloudflare, 101 Townsend St, San Francisco, CA
Organizers:
Brianna Rich , David Singer
Groups:
Board of Directors ( View calendar)

Agenda

 View agenda

Feb 13th, DAY 0, Monday

2.1. Morning: 09:00-12:00 PST: Committees
09:00 –09:15 Agenda review for the 3 days
09:15–09:45 GovComm review
09:45–10:15 Finance Review?
10:15 – 10:30 Coffee
10:30–12:00 Personnel
• Recap of CEO activities
• Recap of CEO profile
• Time-limited CEO profile discussion (60 minutes)
• CEO search agency decision
• Delegation to the PerComm
2.2. Afternoon: 13:00 – 17:00 Big questions and Board operations
• Big questions, more discussion; how will we make progress on these questions (meta discussion)
o Are we intending to be Partner-based long-term?
o What sort of staff/member balance and staff function do we need?
o What dues structure and what level of dues are best?
• Continued conversation on raising reserve that can supply working capital?
• Operations questions
o Meeting cadence: monthly or every 4 weeks? fill out the calendar through the summer
o Making progress on the document management question? Report on accessibility
o Use of Github, and replying to emails, general responsiveness
o What has emerged from the 1:1 of all Board attendees with the Chair?

  1. Feb 14th, DAY 1, Tuesday
    3.1. Morning: 09:00 to 12:00 PST: BOARD FORMAL

  2. Agenda review

  3. Approval of minutes from 19 Jan, see draft minutes

  4. PRESIDENT's Report:
    a. Staffing breakdown

  5. Proposal for leadership adjustments (Chair).

  6. FINANCE:
    a. State of the MIT asset transfer, A/R, and transfers
    b. Executive update on financial performance (various requested items)
    c. Impact of matching payment from MIT as revenue to deferred liabilities from membership contract vs. recording as corporate donation.
    d. Cash, accrual, and expenditure against budget reports?

  7. Secretariat Report
    a. Membership
    b. TBD

  8. Membership management; how to handle the organizations in arrears at MIT, and the development of a policy about organizations in arrears.

  9. Any other business

  10. EXECUTIVE SESSION (11:30 – 12:00): review of our oversight and management of responsibilities

  11. Adjourn
    3.2. Afternoon: 13:00 - 17:00 Training and Operations questions
    13:00 – 15:00 PST: Board training from David Levitt
    15:00 – 15:30 PST: Break
    15:30 – 16:00: Contract review; Virtual proposal
    16:00 – 17:00 PST: Alan Bird on Business Development at W3C: who, what, how and why

  12. Feb 15th, DAY 2, Wednesday
    4.1. Morning: 09:00 - 12:00 PST: Looking Ahead
    09:00-10:15 PST: Vision. Explicit session on the Vision before it goes forward in May. AB liaisons to introduce, general discussion. What do we need as a Board (e.g. to attract donors)? Does it serve? AB to present and moderate general discussion. Board members might find the accompanying History document useful.
    10:15 - 10:30 PST Break
    10:30 - 12:00 PST: Planning May AC meeting and Board meeting.
    This is an opportunity to get broad member input, discussion, and agreement, and to continue to drive towards “one W3C”. We need to impart a renewed sense of confidence in the institution’s ability to operate and deliver. We should anticipate what concerns and questions the members will have, and have answers ready.

  13. What are our strategic goals for May for the organization and the Board?

  14. What do we want to present, ask the AC about, discuss with the AB, and so on?

  15. What sessions do we ask for in the AC two days?

  16. Can we clarify the relationship between the governing bodies (AC, AB, Management, and Board)?

4.2. Afternoon: 13:30 - 16:30 PST BOARD FORMAL
I fully expect we’ll be crafting agenda items from the other sessions

  1. Agenda review
  2. Committees: Personnel, Finance, Governance
  3. GENERAL:
  4. Any other general business
  5. Privileged session on legal matters?
  6. EXECUTIVE SESSION (30 mins) starting 16:00
  7. Self-analysis. The Board needs to evaluate how the Board, Officers, support, and organization are doing.
  8. Examining past events and what to learn from them.
  9. Mutual support. Are we helping each other appropriately?
  10. Adjourn

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